Answered By: Citations Committee
Last Updated: Jul 04, 2023     Views: 4274

In the EBSCOhost interface, search results typically need to be added to a folder in order to be exported to EndNote together. Up to 50 records can be added to your folder at a time (the maximum number that can appear on a page of results), forcing the user to scroll through each page of results, adding 50 records to the folder.

An alternative to this process, when one has 100s or 1000s of records to export, is the “Export results" feature that appears when clicking the drop-down arrow next to “Share” on the results screen:

How to export large numbers of references in EBSCO 1

This feature can be used to export up to 25000 records resulting from an EBSCOhost search. Select “Export All Records (Up to xxx)” and enter the information on the form that is displayed:

How to export large numbers of references from an EBSCO database - step 2

Be certain to select the option to email a link for "RIS Format" before clicking on “Send.”

Once completed, EBSCO will send an email directly to your inbox (be sure to check any Junk Mail or Spam folder) within 24 hours. The email will contain a link to a website where the entire set of records can be saved to a computer and imported using the correct database filter. EBSCO makes this link available for 168 hours once it is posted, and then removes it.

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Comments (10)

  1. I am trying to export 2264 references; and when i click on "email a link to download exported results (up to 2264)", and introduce my email; I do receive the link; and when i open it in Endnote, it contains only 2013 references. any ideas on why are there about 200 references missing? and how to deal with it? thank you ! Hi Marlene, Without having the file, it's difficult to figure out what the issue might be. We tried to replicate your issue, but we always ended up with the number of results listed in EBSCO. I would suggest you contact a librarian at your institution to further investigate the matter. Thank you!
    by researcher on Oct 10, 2019
  2. Me too. I also ran into the same problem. I searched 185 studies on EBSCO, but when I exported all the studies into Endnote X9, only 134 were imported. Where are these missing studies? Thank you. Hi, Just like with the previous comment, there are so many variables that we can't say why the number of imports are not the same as the number of results you obtained in EBSCO. We'd suggest that you contact EndNote support at EndNote.support@clarivate.com or by phone at 1-800-336-4474. Thank you!
    by researcher on Dec 28, 2020
  3. The missing references are duplicates. If you navegate to the last page of results, you will see that the duplicates are removed
    by Nelson Russo on Jan 17, 2021
  4. Hey there, so i just run into the same problem with 1604 exported references of EBSCOhost but only 1190 where shown in endnote. I can not find a list of duplicates. Could you elaborate where I can find these list?
    by Lars on Apr 23, 2021
  5. Had the same issue, and the Researcher was right - the missing items are duplicates. If you try to redo the search and will go to the last page of the results (on the website), it will tell you "Note: Exact duplicates were removed from the results" and will show the updated number of references found.
    by Dashailn on May 05, 2021
  6. I'm trying to export 628 search results via this email feature but got this message when I click on the emailed link (although trying 15 mins and a few hours later). Is there an error with the server?:"The file you are attempting to retrieve has either not yet completed or has expired and is no longer available. If you just received e-mail from us stating that your export is nearly complete, please try again after 15 minutes. If you entered the URL manually please check your spelling and try again.If you think this is a server error, please contact the webmaster." Hi Julia, It seems to be an error on EBSCO's end. I have tried a few minutes ago and it was working with 368 results, so you may want to try again. If it still doesn't work. I would suggest that you try cleaning your browser cookies first, then if it still doesn't work, to try with a different browser to see if it makes a difference.
    by Julia C on May 22, 2021
  7. Hi, I want to export all of the articles my search came across and they are more than 25000 (the limit at a time in EBSCO). How do I export all of my articles since there is no option to select exactly which 25000 articles I want. Help. Hi, You cannot go over 25000 records. I would strongly advise that you look at your search strategy/query and narrow it down, by adding different concepts (using the AND operator) or limits (such as geographic area or types of documents, etc.).
    by Scarlett on Aug 27, 2022
  8. Hi i am trying to export my search results via email and the email never arrives in my inbox (or my spam). I have tried multiple email addresses now and it just wont work. Any help would be appreciated. ------------ Hi Monique, I tried to replicate the problem, but I always ended up getting my results, no matter which email address I used. Considering this is a problem with EBSCO, I would suggest that you contact EBSCO directly: https://connect.ebsco.com/s/article/How-do-I-contact-EBSCO-Support?language=en_US.
    by Monique on Mar 10, 2023
  9. I don't see the "Export results" in "share". Why? What's wrong? Tried opening in two different browsers. -------------- Hi Petr, Have you looked at the screenshot to see what you have to click on? The "Export results" is a section title, you click the link right underneath that section title. If you still cannot see that section, then you should contact EBSCO directly at https://connect.ebsco.com/s/article/How-do-I-contact-EBSCO-Support?language=en_US.
    by Petr on Jan 21, 2024
  10. Hello, Like Scarlett, I want to export more than 25000 hits for a systematic review. We are going to use AIscreenR and machine learning for screening, so the number of hits is no problem. I need to know how to download more than 25000 hits. Thanks in advance! ---------- Hi Elizabeth - unfortunately the only workaround is very time-consuming and tedious. You can navigate to the page with the 25 001st result and adding the rest of the results to a folder, either by manually clicking on the folder icon next to the article, or by clicking on "Share" and selecting the whole page, usually 50 at a time.
    by Elizabeth on Feb 09, 2024

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